Expanding Your Video Library: Managing Your Video Content

Modern Home Office Video Editing

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It’s official: video content is here to stay. In fact, Cisco predicts that by 2022, 86% of all internet traffic will be from video. That’s a lot of videos. And if you’re like most business owners, you’ve been creating more and more video content as part of your marketing strategy and making sure you don’t miss a thing from the latest video marketing checklist.

But, when your video library is growing by the day– between corporate videos, training videos, and marketing videos, YouTube videos, it can be difficult to keep track of them all. Not to mention, finding a specific video when you need it can be next to impossible if they’re not well-organized.

The burning question would be, how do you manage and organize them all so effortlessly? In this blog post, we’ll give you actionable practices to organize your video content.

What Is a Video Library?

Before we get into the nitty-gritty detail, we should first define what we mean by a “video library.” A video library is simply a collection of videos that you’ve either created or collected.

To achieve success with video marketing strategies, relying on just one or two videos for your campaign won’t be enough. You need to invest in a broader range of video content

In this case, a video library could be anything from corporate videos to product teaser videos, social media videos, to training videos.

The important part is that the videos are organized in a way that makes sense for you and your team. Make sure that everyone has access to the content.

By all means, think of the video library as the treasure trove that fuels your video production and marketing endeavors. It’s the place where all your precious assets reside, ready to work their magic.

Organizing Your Video Library: Why Bother?

As we’ve discussed earlier, diving into video content can lead businesses to create dozens (if not hundreds) of videos each year.

Now, the question is: how on earth do you manage to keep tabs on such a treasure trove of videos?

Having a well-organized video library allows you to:

  • Find the right video when you need it. It can be frustrating to spend time searching for a specific video only to realize that someone else has already created it. A good system will help save time and energy by finding videos in your collection quickly, allowing you to effortlessly re-purpose them for new campaigns.
  • Keep track of who made each video. In the world of videos, not every creation is cut from the same cloth. Some demand a whole lot of editing and post-production magic, like the swashbuckling live-action adventures and the whimsical animated tales. To navigate this creative journey and track your team’s efforts, here’s a golden rule: label each video with the name of its ingenious creator. That way, you’ll know who’s the person behind each piece of content.
  • Easily share videos with your team. When videos are properly organized, you can take your pain away and it’s easy to share them with coworkers and collaborators. By doing so, everyone can be on the same wavelength, and there’s no need for anyone to go on a wild video hunt– smooth sailing ahead.

Best Practices for Organizing Your Video Library

Now that we’ve unraveled the mystery of video libraries and understood their significance, it’s time to dive into the thrilling world of best practices for keeping them shipshape and organized.

#1. Create a Central Hub

To kickstart your video content organization, the very first step is to establish a central hub. This could be a physical location like a cabinet or drawer or a digital location such as an external hard drive or cloud storage.

Your central hub should be accessible to all team members and easily updatable with new videos, whether they’re created by you or someone else on your team.

#2. Name Your Videos Logically

When naming your videos, it’s important to use file names that are clear and easy to understand. That way, you don’t have to spend time searching for a specific video when you need it most.

Here are some tips on naming your videos:

  • Use words that describe what’s in the video. For example, if it’s a demo of your product or service, use “Demo_ProductName” as the file name.
  • Include the date the video was created. This will help you keep track of older videos and ensure that they’re not accidentally deleted or overwritten.
  • Use a numbering system. If you have a lot of videos, using a numbering system can be helpful for keeping them organized. For example, “Video_001,” “Video_002,” and so on.
  • Make sure file names are consistent. This will make it easier to find the videos you need when you’re working on a project.

#3. Label Videos with Clear Metadata

In addition to good file names, it’s important to include clear metadata for each video. This information can include things like the title of the video, the creator’s name, and a brief description.

Metadata can be included in the file name itself or as a separate document. Either way, it’s important to make sure that all your videos are properly labelled.

#4. Use a Video Management Software

If you have a lot of videos (or plan to create a lot of videos in the future), using video management software can be helpful for organizing them.

There are many different video management software options available, so it’s important to find one that fits your needs. Some things to consider include:

  • The ability to tag and keyword videos. This will make it easier to find specific videos when you need them.
  • Mobile-friendly viewing. Make sure that all your videos are accessible on mobile devices as well as desktop computers. This will allow for easy sharing and collaboration with coworkers or clients who may be working remotely.
  • The ability to collaborate with other users in real-time or create permissions so only certain people can access specific videos.
  • The ability to share links and embed codes for each video, so you don’t have to worry about hosting them on a third-party site like YouTube or Vimeo. This is especially helpful if you need more control over the branding of your videos.

#5. Tag Videos With Keywords

In order for anyone on your team or at your company to easily find a video in your library, you’ll want to tag videos with keywords. This will make it easier to search for specific videos without having to scroll through hundreds of files or documents.

A good way to do this is by creating a list of tags and then applying these tags across all your videos, regardless of format or length.

This will ensure consistency in how you organize your videos and make it easier for anyone to find the video they need when they need it most.

#6. Use a Dedicated File Folder

When you’re creating a new video, create a dedicated file folder for that project so all of its files are kept together.

This could be as simple as creating a new folder on your computer for each project or using a cloud-based storage solution like Dropbox or Google Drive.

By keeping all the files for one project in one place, it will be easier to manage and keep track of them.

#7. Create Playlists

If you want to watch a series of related videos, you can create a playlist.

Playlists can be created in many different ways, but the most common is to add videos to a new playlist by dragging and dropping them into the designated folder.

You can also create playlists on video-sharing sites like YouTube or Vimeo. This can be helpful if you want to share a series of videos with others or if you want to keep them all in one online, more accessible place.

Wrapping Up

There are many different ways to organize and manage your video library. By using some of the tips mentioned above, you can make it easier for everyone on your team to find the videos they need quickly and easily.

The key here is to be consistent in how you name and tag your videos so everyone is using the same system. Well-organized video marketing strategies make your overall digital marketing campaigns much more trackable and measurable.





Andre Oentoro is the founder of Breadnbeyond, an award-winning explainer video company. He helps businesses increase conversion rates, close more sales, and get positive ROI from explainer videos (in that order).

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